Date: 21st Jan 17


The Club shall be called Torpoint Badminton Club.


The objectives of the club shall be to promote fellowship between the members and to develop, encourage, and provide facilities for the playing of badminton.


The officers of the Club shall consist of Chairman, the Secretary, and the Treasurer.


a)  The entire management of the club (except as otherwise provided by this Constitution) shall be deputed to a Committee consisting of the Chairman, the Secretary, the Treasurer, and five other full members of the Club, at least one of which shall be a member of the Selection Committee.

b)  A Match Secretary shall be appointed to deal with the affairs of the Club regarding all Matches.

c)  The initial selection of Teams for all matches shall be deputed to a Selection Committee consisting of three---full members of the Club. The Selection Committee must contain at least one man and one lady. During the match season, any changes to the team due to new players joining the club, improvement of existing players or team members being unavailable can be made by the selection committee. If all selection committee members are not available, another full committee member can be substituted for this roll.

d)  The Committee shall meet at least once every two months during the match season and at least once during the Summer Season to arrange the affairs of the Club and examine its accounts. The Secretary shall notify every Committee member of each meeting. The Secretary shall take minutes of all proceedings of the Committee, and these minutes shall be open to the inspection of any member of the Club upon application to the Secretary. All Committee members present shall have one vote upon every motion, and in the case of equality of votes, the Chairman shall have an additional or casting vote. At any meeting of the Committee five shall form a quorum, one of which must be an Officer of the Club.

e) The Committee may from time to time appoint from among its members such Sub—Committees as it may deem necessary or prudent, and may depute or refer to them such of the powers and duties of the Committee as the Committee may determine. Such Sub-Committee shall periodically report their proceedings to the Committee and shall conduct their business in accordance with the directives of the Committee. In the event of any member of a sub—committee ceasing to be a member of the Committee, they shall automatically cease to be a member of the Sub—Committee. Another elected member of the Committee shall be appointed in their place.

f) In the event of a vacancy on the Committee the Committee shall have the power to appoint any full member of the club to fill the vacancy, but the proceedings of the Committee shall not be invalidated in consequence of there being less than the prescribed number of members, provided the quorum is achieved.

g) At the Annual General Meeting, Members of the Committee and Selection Committee shall retire, but each shall be eligible for re-election. Nominations for the election of Officers and Members shall be made in writing and delivered to the Secretary at least 14 days prior to the Annual General Meeting and shall be signed by the proposer..


a) The Club shall maintain a Bank Account under the name of Torpoint Badminton Club. Every cheque drawn on the Club Bank Account shall be signed by the Treasurer and the Chairman.

b) The Accounts of the Club shall be made up to 30th April each year and shall be subject to an Annual Audit by the appointed Auditor for the Club or an internal Auditor appointed at the discretion of the Committee.


The Club year shall run from 1st September to 31st August.


a) The club subscriptions must be paid either in full, at the start of the season in September, or, in two payments. The first on the first Wednesday in September and the second the first Wednesday in March. The September payment shall consist of half the club fees, plus the full affiliation fees due for each member to the various Badminton sporting bodies (Badminton England/The County/Plymouth Badminton. The March payment will be the remainder of the club fees. Any person not paying the second half fees shall pay a visitors fee for each night attended after the last day of February.

The amount due shall be decided by the Committee and reviewed annually. Persons joining after the start of the Season shall be charged a proportionate subscription plus the affiliation fees at the discretion of the Committee. For some members a revised subscription may be considered. The reason for any revised subscription is to be reported to the membership at the Annual General Meeting. Junior members (under 18) of the main club shall pay 50% of the full adult fees.

b) Alternatively in special circumstances, with the agreement of the Committee and Club Treasurer, payment may be made monthly but must be paid in full by the first Wednesday in March.. If any full subscription is not paid by the 30th April, a defaulter shall, subject to a contrary decision of the Committee, immediately cease to be a member of the Club. They may, at the absolute discretion of the Committee, be re-admitted to membership on payment of all arrears. After the 30th April a penalty will be added to the subscription, the amount being that equivalent to a visitors fee payable for each night occurring (whether or not attended) until the subscription is paid.

c) The Committee may initiate any fund raising activities deemed desirable and appropriate for the membership of the Club.


a) Any person wishing to become a member of the Club may be requested to play for up to three evenings before a decision is made. The Committee shall retain the right to review the application for membership for a further period.

b) On election of a new member the Secretary shall notify them of their election, furnish them with a copy of the constitution/rules and request payment of a subscription to the Treasurer. If payment is not made within one month from the date of the Secretary’s notice, the election shall be void unless sufficient cause is shown to the satisfaction of the Committee.

c) Persons of either sex shall be eligible for full membership, provided they are at least 16 years old. Below this age they will be termed Junior Members and will not be eligible to hold office.

d) Membership shall be determined at the discretion of the Committee.


a) During the season every member shall be allowed to introduce visitors subject to the approval, in advance, of the Secretary. Such visitors shall be the guest of, and accompanied by, the member introducing them. Casual players may play at the discretion of an attending Committee Member.

b) The fee for a visitor’s attendance at a club night shall be fixed by the Committee at the start of each Season.


The Annual General Meeting shall be held within six weeks of the completion of the match season in each year upon a date at a time to be fixed by the Committee. Notice convening the Annual General Meeting shall be given to the members in writing not less than 21 days before the meeting. The Annual General Meeting will be held for the following purposes: —

a) To receive from the Officers a report and audited balance sheet for the preceding financial year.

b) To elect the officers and other members of the Committee and the Selection Committee.

c) To deal with any special matter which the Committee desires to bring before the members.

d) To receive proposals from the members. Such proposals must be submitted in writing to the Secretary at least 14 days before the meeting.

e) Proposals for nominations for Officers of the Club and the Committee must be submitted in writing to the Secretary 14 days before the meeting. A secret ballot will take place to elect positions in the event that there are more than one nomination for any given position.


The Committee may at any time, for any special purpose, call a Special General Meeting and it shall do so within 21 days upon the written request of any ten members or 20% of the membership, whichever maybe the lesser. Such requisition must state the purpose of the meeting. At least 14 days notice shall be given in writing to all members stating the purpose of the Special General Meeting.


At all General Meeting the Chairman and in their absence a member selected by the meeting shall take the chair. Members present shall have one vote upon every motion. In the case of equality of votes the Chairman shall have an additional or casting vote. At General Meetings ten shall form a quorum.


Any notice required by this constitution to be given or sent to a member shall be deemed to have been duly given or sent on the next working day after it is posted. If sent by pre-paid post or when displayed on the Club Notice Board. Posted notices will be sent to the address appearing in the Clubs records. Every member shall immediately give to the Secretary written notice of any change of address.


Any Member may resign their membership by giving written notice to the Secretary to that effect. They will be liable to pay a proportion of their subscription for the Season


The Committee shall have the power to expel any member who shall offend against the Constitution or Rules of the Club, or whose conduct shall, in the opinion of the Committee render them unfit for membership. No member shall be expelled without first having the opportunity of appearing before the Committee and answering the complaints made against them. The member shall retain the option of calling on other members in support of their case. The Committee shall have the power to exclude the member from the Clubs activities until such an appearance has been made.


Any person ceasing to be a member shall forfeit all right to and claim upon, the Club, its property and its funds, and shall have no right to the return of their subscription.


a) Members shall at all times conduct themselves in a proper and sporting manner.

b) All members and visitors must wear appropriate badminton clothing, as deemed fit by the Committee, and supply their own racket.

c) The Rules and Regulations of the Badminton Association of England shall be adopted, and for league matches, the rules of that particular league.


The Club shall not be responsible for any loss or damage that may occur to any property belonging to its members, whatever the cause.


Any matter arising as to the interpretation of the Constitution and Rules made by the Club shall be determined by the Committee, and such determination shall be binding on all members of the Club.

Any amendment to the constitution may only take place via a proposal to a General Meeting subject to the conditions of Paragraph 10 (d).


The committee shall from time to time make, repeal, and amend all such Rules (not inconsistent with the Constitution) as it shall think expedient for the internal management and well being of the club, and the use of the court. All such Rules shall be binding on the Members until repealed by the Committee or set aside by resolution of a General Meeting of the Club.


At every General Meeting an Auditor (not being a member of the Committee) shall be elected to serve for the ensuing year. A vacancy occurring in the office of Auditor during the year shall be filled by a person appointed for that purpose by the Committee. If no member if found willing to undertake duties than an external Auditor will be appointed at the discretion of the Committee.


The Committee shall have the power to make arrangements for the hiring of courts including the imposition of a charge for the admission of, or use by, non—members and for the reservation of courts as may be required on any occasion as the Committee shall, at its absolute discretion, think proper. It shall also have the power to make arrangements for holding matches, coaching sessions, tournaments, or any other like competitions.


If at any General Meeting a resolution for the dissolution of the Club shall be passed by a majority of at least 75% of the members present and able to vote, the Committee shall immediately or at such future date as shall be specified in such a resolution, proceed to realise the property of the Club. After discharge of all liabilities, the surplus shall be donated to the Plymouth and District Churches Badminton League, or another organisation confirmed by resolution at the meeting. Upon completion, the Club shall be resolved. If there should be any deficit in the Club funds at this time, then that deficit shall be divided equally among the members of the Club.


Every full member of the club shall be affiliated to the county and the Badminton England


Coaching/Training of juniors. Any person involved with this shall have a CRB check carried out and completed before any coaching/Training of Juniors is carried out by them.

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